Much more than invoicing software

Choosing an online invoicing tool, such as SaaS software, instead of software installed on one of your SME's computers, offers several advantages.

Save time on the commercial management of your business

Creating invoices with a complete online solution allows you to transition to digital invoicing and prepare for the general implementation of electronic invoicing.

Moreover, by limiting the time spent on commercial management, you free yourself from low-value administrative tasks to focus on developing your business.

With online invoicing software, you have much more than just a tool to create quotes and invoices. Our solution includes, for example, a dashboard that allows you to track:

✓ the status of issued invoices;
✓ the due dates.

This way, you can see at a glance when an invoice is overdue and immediately remind your client via the mobile app or web version.

Some online invoicing software even offers advanced features, such as converting a quote into an invoice with one click after client acceptance.

Access your quotes and invoices wherever you are

The main advantage of online invoicing software is that you have access to it wherever you are thanks to the mobile app.

On the go or during an appointment, you can create a quote in minutes and immediately obtain your client's approval.

The platform allows you to track due dates in real-time and remind your clients from any device connected to the internet on all operating systems (Windows, Linux, Android, etc.).

Automate your accounting

Depending on the online invoicing software you choose, you can easily connect it to your accounting software, thus facilitating the work for your accounting department.

Automatically exporting your quotes and invoices also has the advantage of reducing the risk of errors, as your employee does not need to re-enter the elements of an invoice into the company's accounting.

Qonto's online invoicing tool is compatible with more than 80 accounting software packages. This way, you can effortlessly transfer your invoices and bank transactions.

Shorten invoice payment terms

Unpaid invoices and payment delays are among the main concerns of freelancers, very small businesses (micro-enterprises), and small and medium-sized enterprises (SMEs). Failing to meet a due date can have serious consequences for the company's activities.

With online invoicing software, you keep an eye on payment terms and can set up automatic reminders.

Qonto allows you to go even further, as you can collect from your clients in less than 10 seconds thanks to instant transfers.

Don't want to wait 30 days at the end of the month to get paid? Opt for a factoring solution to receive payment immediately and thus shorten payment terms.

Nothing prevents companies from using Excel or Google Sheets to issue quotes and invoices, as long as the anti-fraud VAT legislation does not apply to them.

Thus, freelancers under the VAT exemption regime or micro-enterprises and SMEs working with business clients can create their quotes and invoices with Excel.

However, you must ensure that your quotes and invoices contain the mandatory information. 

Moreover, this solution is only recommended for freelancers or companies starting their activities. Soon, using professional tools, such as invoicing software or accounting software, will prove indispensable to save time and reduce the risk of errors.

Here are the main criteria to evaluate for choosing your free invoicing software wisely.

The conditions of the free version

Some invoicing software leads freelancers to believe they are completely free. But soon, you realize that the free version of the tool is very limited.

At Qonto, unlimited creation of quotes and invoices is included in your plan. For additional functionalities - such as automatic payment reminders - you can purchase an add-on with your plan.

The functionalities of the invoicing software

Each invoicing software for freelancers offers different functionalities. Therefore, you must ensure that the tool you are considering using perfectly meets your needs.

Choose evolving software that adapts to the development of your activity. This way, you won't have to look for new software if the tool you chose no longer meets your expectations.

Also, ensure that the free modules are regularly updated by the invoicing software publisher.

Note that some functionalities are sometimes excluded from the free offer. 

Therefore, we recommend that you make a comparison of the best invoicing software on the market before making your decision.

The compatibility with other tools

Besides ease of use, your invoicing software must perfectly integrate with your other tools (accounting software, management software, customer database, etc.). This way, you benefit from a complete solution to track your activity and make the right decisions.

Qonto automatically communicates your commercial documents and bank transactions with more than 80 accounting tools. This way, you limit the risk of errors and facilitate the work of your accounting department.

Moreover, we automatically link each transaction to the corresponding invoice to save you valuable time during the accounting closure.