Instant Card, your best asset to manage one-off expenses

2 mins

February 10, 2023

By Amélie Cunha

With Instant Card, no more expense reports to fill in, no more refunds to wait for. Each time a team member needs to make a one-off expense, you can create a dedicated temporary card. Set up, use, done.

Have an upcoming business trip, equipment purchase, client meeting or team activity planned? Professional expenses can occur suddenly, at any moment, but your employees don't always have a company card. What's the best way to handle such expenses?

Current methods are not adequate:

Using a personal card leads to expense reports which take time to manage and employees get late reimbursements.
Passing on an existing company card is risky for your account security.

Thanks to the new Instant Card, you finally have a fit for purpose solution for one-off expenses. You can allocate a card that will contain the exact budget to match your employee's need. A quick, easy and secure solution.

Instant Cards: one-off solutions for one-off expenses

Thanks to its unique settings, an Instant Card can be used for any one-off expense. You can allocate a Instant Card for a single purchase (like a train or conference ticket) or for several purchases happening in a short period of time (for a business trip for example). The best part? You can create as many Instant Cards as you need. Set up, use and done. Once it has served its purpose, it expires automatically.

The two settings that enable its versatility are the allocated amount and the period of validity. For a single purchase, you set one day of use. If the card is to be used for a business trip requiring several payments spread over several days, you set the number of days you need it to be valid for. You can also proactively allocate a budget for temporary contract providers or training budgets, for example.

Once created, the Instant Card can be used immediately by the card holder to pay online, in-store or in restaurant (using Apple Pay or Google Pay).

If you need to top up the budget, you can do so during the period of validity.

There's no need to manage the card after the purchases have been made; the card automatically expires at the date set.

With Instant Card, one-off expenses are simple and under control.

When can you use an Instant card?

For any one-off expense, from one day to a year:

Material purchases
Client gifts
Transport expenses
Business trips
Software trials
Conference tickets
Team activities
Team lunches
Online courses
Wellness and health

... any punctual need can be funded with a dedicated Instant card.

More control, more efficiency

✔️ Control: With Instant Cards, you can manage expenditure by allocating a specific budget to the card. There's no risk of overspending and you know which person is responsible for which expense and whose payment receipt you need to add.

✔️ Security: Your existing card information stays confidential. For each temporary need, you create an Instant Card with unique card details.

✔️ Simplicity: No more requests for reimbursement to worry about! By assigning your employees a Instant Card, there's no need for an expense report. Expenses are set from the moment you issue the card.

More autonomy, better results

✔️ Efficiency: employees quickly get a budget to get the job done. They can book their business trips, invite a client for lunch or buy the supplies they need.

✔️ Peace of mind: no more expense reports to fill in, no more waiting to be reimbursed.

✔️ Engagement: by simplifying your employees' professional expenses, you demonstrate your trust in them and empower them.

So, there you have it. Instant cards are your ally for one-off professional expenses. Quick, easy and secure.

ABOUT THE AUTHOR

Amélie Cunha

Our Product Marketing Managers have one simple goal: to help our customers get the most out of Qonto’s many tools and features.