Let Qonto take the pain out of managing business expenses

Whether or not someone helps you through your day-to-day bookkeeping, maintaining records of your transactions demands discipline. Why? Because all these documents allow you to justify your "accounting entries", the small lines that make up all the financial flows of your company.

Do you keep all your receipts, bills and invoices? Many of us try but not all of us succeed. The problem is, there are so many of them: bank statements, purchase invoices, sales invoices, credit card receipts, even lowly check stubs. Unfortunately, you need to keep them all as you may one day need each of these documents to justify a business expense.

It's a familiar story for many business owners at the end of the month: the hassle of scrambling around to find slips of paper buried in pockets, wallets, bags or (for the old-school hoarders among us) shoeboxes reinvented as filing cabinets. It's hardly the most efficient use of your precious time.

So why not take the paperwork out of the equation by automating your expense procedure?

With Qonto, you can attach digitized versions of your receipts to their corresponding transactions automatically. All through the Qonto app. Just take a photo of a receipt with your phone and upload it. It takes both the paper and the work out of paperwork.

If your colleagues and employees join you in the automation process, that multiplies the time and focus you can save. Give your team members the opportunity to upload photos of their receipts to the app. All they need to do is input the rate and amount of VAT. If you have a Smart or Essential subscription, they won’t even need to do that, as the VAT will be detected automatically as soon as the receipt has been uploaded. As the account administrator, you approve the transaction and the expense is added neatly into your records.

There’s also no need to worry about compliance: the digital receipts and other documents storied in your account carry the same legal weight as their paper counterparts.