Accounting lies at the heart of a managing a company. It translates all the operations that make up your daily business into something countable. The data goes into the system thanks to accounting entries that are kept in a ledger. You need all of this information for your balance sheets and income statements, hence the importance of keeping everything as organized and efficient as possible.
The number of accounting entries you generate can grow extremely quickly, making it essential that they're filtered and categorized according to their purpose or date.
The standard categories are as follows, along with examples of the relevant accounting entries:
- Costs and revenues (invoices and receipts);
- Banking (bank statements, supporting documents);
- Payroll (payslips);
- VAT and other tax declarations.
You'll need to create files - whether paper or digital - for each category, and then feed them with accounting entries sorted into numerical order (for example, by client codes) or chronological order. The earlier you put a methodical system in place, the better.
Streamlining the 'pre-accounting' step makes bookkeeping so much less painful, and this is where digital banking solutions prove their worth. 'Pre-accounting' refers to getting all the documents and operations you'll need ready to go into your books. It used to mean collecting all the little bits of paper that prove your numbers. Now, thanks to automation, that doesn't have to be the case.
Receipts and proof-of-purchase slips can now be digitalized, which makes processing them both quicker and more reliable. Follow-ups and reminders and data entry can also be automated, as can bank reconciliation (matching the transactions in your accounting records to those on your bank statements).
If you're curious to know more about all the processes and tasks that can be automated and simplified by Qonto's solutions, you'll find them right here.