How does Qonto use Qonto to prepare its accounting?
3 mins
By Lucie Casamitjana, June 21,2022

This article was first published on Medium on April 25, 2019.
Hadrien has been working at Qonto for almost a year now and manages our finances like nobody else! Salaries, monthly reports, IT HR, from the capture of expenses to the tax return: theses missions have no secrets for him and make Hadrien our most active user!
Expenses are a team effort!
Qonto has the same needs as its customers! Travelling abroad, professional expenses, some of our daily missions involve cash outflows.
In addition to simplifying the management of everyone's expenses, Hadrien points out that providing payment cards has enabled us to make the employees concerned aware of the company's expenses. Payment methods are adapted to the needs of everyone. Whether virtual or physical, card payment limits and permissions are customizable and can be modified in real time.
Another important thing: Qonto employees can use their own product. But why is this so important?
Expenses and attachments
Hadrien wasn't very happy to look for a receipt for hours. Indeed, we can imagine that finding a precise receipt among 5 shoe boxes filled to the brim was not always a pleasure. Well, hopefully this one won't be half erased.
It does not stop there. He also explains how Qonto simplified the calculation of the VAT balance. "Each Qontoer confirms the self-detected VAT from their receipt, which allows us to calculate the balance very quickly. In the event of a DGFIP audit, it is very easy to find all the supporting documents, amounts and VAT rates applied." Other important benefit: an unlimited history!
Collect all missing documents in one click
Filing a receipt on Qonto is a good practice and simplifies the daily life of the person who manages the finances. However, every month, some employees may forget to submit supporting documents for certain transactions. For each collaborator it is a small omission, but for Hadrien it is a list of missing receipts that never ends.
In case you doubt it: at Qonto we are obviously not perfect.
What is the consequence of our imperfection for Hadrian? Before each accounting closure (each month at Qonto), he consults all the transactions made during the month before verifying, user by user, which transactions are not justified. 🤯💀🔫 💣
So, to make it up to you and to simplify Hadrien's daily life and all the other CFOs and accountants who use Qonto, we took control of this.
Now, when Hadrien log in with an accountant access to complete his closing, a banner announces the number of missing receipts and in one click he has the possibility to send a reminder to employees who have forgotten to justify their expense.
😎Simple and efficient!
Now it’s over, he won't spend hours claiming receipts one by one anymore.