Accounts Payable, automated

Ensure your suppliers get paid faster by giving your teams more control over AP, based on your rules - from automating invoice collection to speeding up approvals and paying bills.

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UI Hero Mobile Supplier Invoices

Put an end to late payments & penalties

  1. Centralize all your invoices in one single platform.
  2. Follow your payment due dates in real time.
  3. Automate payment processing and planning.
  4. Delegate invoice management to your teams.
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More ways to simplify your Accounts Payable process


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Customizable dashboard

Enjoy greater visibility over your cash flow, so you can make the best decisions for your business.

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Customer invoicing

Generate and send professional invoices via the app in just a few clicks.

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App integration

Connect your Qonto account to your preferred software for automatic data transfer.

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Optimal Character Recognition (OCR)

Save time on supplier invoice data entry - our OCR technology detects and enters every detail for you. 

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Pre-accounting
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Financing
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Speed up your accounting process

  1. Automatically import supplier invoices from over 11,000 connected suppliers or forward them via email.
  2. Eliminate manual data entry: Qonto automatically detects and enters VAT and other essential details.
  3. Export data to your accounting software with EBICS.
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Track your spend in real time

  1. View your upcoming deadlines in just a few clicks.
  2. Keep track of your budgets by expense, project or team, and categorize your payments with custom labels.
  3. Say goodbye to late payments and penalties.
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Pay your suppliers with ease

  1. Import your invoice details automatically via OCR technology.
  2. Schedule transfers in advance on a date that suits you.
  3. Pay your suppliers immediately with instant transfers.
  4. Notify suppliers that your payment has gone through, in just a few clicks.
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Financing to fuel your business

  1. Get instant funds to finance your invoice payments with Qonto’s own Pay later solution.
  2. Find longer-term, larger sum financing offers through our network of specialist partners.
  3. Enjoy a fast-tracked process: no red tape, no paperwork, no waiting weeks for an answer.
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Payments, under control

  1. Establish tailored transaction limits for employees.
  2. Manage what your employees can see and do on Qonto with custom permissions.
  3. Set custom multi-layer approval workflows above a certain amount.
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See how to manage your Accounts Payable on Qonto

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A smoother way to run your business

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Save time

Reduce the time you spend managing Accounts Payable.

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Simplify spend

Manage your business expenses in a few clicks, wherever you are.

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See clearer

Follow your budgets in real time from your dashboard.

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Enjoy 7/7 support

When you have questions, our support teams answer them 7 days a week.

They save time with Qonto

“I get notifications to monitor customer collections in real time, and I can send unpaid invoice reminders in a single click. I can also carry out advanced and historic invoicing searches thanks to our unlimited history”

Morgane Bauche

Administrative and Financial Manager at Capsens

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Automate your Accounts Payable process

Book a demo with our team from 09:30 - 18:30 CET, Monday through Friday, to learn more about Qonto.

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Find out more about automating your supplier invoices

What is the law regarding electronic or paperless invoicing?

Currently, and until July 2024, several formats are accepted by companies for supplier invoices:

  1. Paper invoices, which can then be digitized and stored as PDFs;
  2. EDI (Electronic Data Interchange) electronic invoices;
  3. Invoices secured under the RGS (General Security Reference) principle.

Under article A102 B-1 of the Book of Tax Procedures, the digitization of commercial documents (such as contracts or supplier invoices) is allowed by law provided that the copy is fully consistent with the original.

However, things will change again starting on July 1, 2024 when electronic invoicing (or e-invoicing) for professional operations will become mandatory. Suppliers will be required by law to send invoices in electronic format to their clients.

This requirement will apply to the purchase of goods and services starting on:

  1. July 1, 2024 for large companies;
  2. January 1, 2025 for medium-sized companies;
  3. January 1, 2026 for small and medium-sized enterprises (SMEs) as well as micro-enterprises.

As a result, electronic and paperless supplier invoices will become the norm for all commercial exchanges between professionals after January 1, 2026.

Why should companies turn to paperless invoicing now?

Companies don’t need to wait until the law on electronic invoices changes before switching to paperless billing. Digitizing invoices has several advantages for companies and those benefits are available right now.

Save time managing supplier invoices

Between receiving and paying an invoice, the processing of supplier invoices carries a cost in both time and money.

By digitizing and streamlining the invoice management process, you can get a quick return on investment.

Qonto provides an efficient solution for centralizing and digitizing your supplier invoices into one simple and intuitive interface. It can:

  1. digitize invoices based on a simple photo;
  2. automatically detect VAT and supplier data;
  3. prepare payments thanks to our intelligent tool that detects essential data (IBAN, due date and amount);
  4. give you real-time visibility over invoices that require payment or any other action on your part.

In addition to making the management of your business easier, a digitized invoice solution strengthens your relationships with suppliers.

Become legally compliant today

As previously mentioned, mandatory electronic invoicing will come into effect after July 1, 2024 for invoices issued by your suppliers.

Switching to digitization today has multiple advantages:

  1. getting you familiar with the process ahead of time;
  2. updating your procedures;
  3. making sure your software is adapted;
  4. going paperless and reducing your impact on the environment.

Reduce the risk of fraud

Fighting VAT fraud is one of the government’s main reasons for introducing new regulations on electronic billing.

Additionally, electronic invoices reduce the number of attempts of payment fraud that regularly impact companies.

With Qonto, you have a centralized tool for your invoices that allows you to structure your team more effectively:

  1. it controls access permissions;
  2. it allows for a smooth approval process.

Make your accountant’s job easier

Entering supplier invoices is a time-consuming task with low added value. With electronic invoicing, manual data entry work will gradually disappear and, with it, should the risk of errors.

Thanks to the digitization of supplier invoices, your supplier accounting department will be able to focus on more strategic tasks such as:

  1. implementing a digital transformation process;
  2. monitoring for irregularities;
  3. conducting in-depth cost and spending analyses.

How can you put in place an effective process for electronic invoices?

If you’re convinced of the advantages of electronic invoicing, how can you give up the old paper process without waiting until the law change takes effect in 2024? Here are 5 tips to help you make an easy transition:

1. Make sure your invoices comply with the requirements of both your your customers and the law (i.e. they include mandatory mentions, the format and mode of transmission etc.);
2. Create an electronic signature that is compatible with your customers’ accounting software;
3. Select a digitized invoice solution that has Optical Character Recognition (OCR) for data collection and processing;
4. Carry out tests with one specific transaction before extending your supplier automation process across the board;
5. Agree on efficient channels of communication with your business partners, such as a suppliers portal or a dedicated customer space.

Which software or platform should you choose to stay compliant with the law?

When choosing the best software for your transition from paper to digital supplier invoicing, you should make sure that the tool you select is capable of performing all the major operations you need it to carry out.

Retrieving and processing supplier invoice data

With the exception of EDI invoices, your invoice digitization solution should be able to extract and then decipher data using Artificial Intelligence. It should then transmit the information to your ERP or accounting software to automatically enter accounting entries.

Implementing a validation process

To make your invoice digitization project a success, you should select a solution that allows you to configure your invoice management and validation process with precision.

Firstly, the software must be able to determine which users can validate supplier invoices and how the process will work, for example by sending an email when a new digital document is received.

Next, consider separating your different business partners into categories to set specific management rules. This way, you can establish bespoke processes for each use case.

Archiving supplier invoices

Every invoice you receive or send must be kept for 10 years starting from the close of that financial period. If you’re audited by the tax authorities, you need to be able to quickly access these supporting documents.

As such, your invoice digitization solution must provide you with a tamper-proof system of archiving that allows you to easily:

  1. locate each document;
  2. discard the paper originals;
  3. reduce the amount of storage space you need.

In addition to all these features, Qonto offers many features to facilitate the daily management of your business. For example:

  1. Payment methods tailored to your activity;
  2. Business travel expense management;
  3. Customizable dashboards;
  4. Integrations with over 80 kinds of accounting software.